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Microsoft Outlook: Creating an email signature

What is an Email Signature?

It is usually a few lines of text placed at the bottom of an email message that identifies you, your company and your product or service. One of the most effective ways to promote your business is to create an email signature file. It's also a very handy reference for the people who are sending email to.

This should include your name, company or web site title, your web site address, your phone number, email address or other contact information and a short message advertising your web site or business. Try to keep your email signature file to as few lines as possible.

Rather than you typing in the email signature every time you create a new email message, you can teach the computer to do this for you.


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The Cadzow team has been developing business and accounting software solutions for 24 years. Cadzow is an Australian organisation addressing the software requirements of business and government. Larger installations are supported by the power of Microsoft SQL Server. Occasionally the Cadzow team gathers together some topics that we hope are useful and interesting to our clients and colleagues. To subscribe to this free newsletter please email us.

THIS MESSAGE IS CONFIDENTIAL: The message (including any attachments) contains confidential information intended only for the organisation/person listed in the body of this message.

How to create your email signature file in Outlook Express

  1. Open Outlook Express.


  3. Type your email signature in the edit signature box.

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