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Outlook — Using Views to Manipulate Particular Message Types

In Outlook, the Deleted Items folder contains various data types — messages, contacts, appointments and so on, whereas most folders contain only a single type. Thus if an attempt is made to move more than one type of item from Deleted Items, Outlook will prompt: “Creating a new item from the selected items could take some time. Are you sure you want to create a new item from these (n) items?”. This makes it awkward to relocate many items as they need to be dealt with in batches of a single type of item.

One way to deal with this is to create a view which shows only a single type of item, and that makes selecting a large number of items more reliable.

  1. From the View tab choose Change ViewManage Views.

  2. Click New and provide a name.

  3. Click FilterAdvanced.

  4. Click Field and choose All Mail FieldsMessage Class.

  5. Set the condition to is (exactly) and enter the message class as required. For example, IPM.Note for messages.

  6. Save the view and then switch to that view.

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