General Ledger Export Engine — Primer & Technical Details

Cadzow 2000 Accounts Receivable/Accounts Payable provides a mechanism to export entries to an external General Ledger. Currently the following formats are supported:

• EXP files for Cadzow General Ledger Package for MS-DOS.

The General Ledger Export Engine (GLEE) is activated by a user with sufficient permissions to do so. The user enters the appropriate Department and the date up to which entries are to be exported. All entries up to and including that date will be exported, except those that have previously been exported. In other words it is possible to export up to the same date more than once without creating extra copies of the same entries.

Note that if an entry has been back-dated into a prior period (whatever “prior period” means to you), it will be included in the current export batch. You may of course back-date the export so that back-dated entries are put into their own batch.

The accounts used are located as follows:

• Departments contain the debtors control account, creditors control account, GST suspense account and accounting suspense account;

• Analysis Accounts contain an account code for sales (invoices & credit notes) and an account code for purchases (purchases and purchase credit notes);

• Bank Accounts contain an account code for receipts (receipts and refunds), payments and cash held back (cash left in till and not banked).

Entries that are Exported

Entries That Are Not Exported